U.S. Citizenship and Immigration Services released a new version of the Form I-9 Employment Eligibility Verification on 7/17/17. All employers may start to use the form now, however, beginning on 9/17/17, the new version must be used by all employers for all verifications. The new form may be found by clicking this link www.uscis.gov/i-9.
Changes to the new form are few, and primarily relate to the List of Acceptable documents. The changes are as follows:
- Renumbering of the list of acceptable “List C” documents.
- Adding FS-240 Consular Report of Birth Abroad to “List C” documents.
- Combining various Department of State documents into one category.
- Updating of the name of the Office of Special Counsel for Immigration-Related Unfair Employment Practices to its current title, “Immigrants and Employee Rights Section”.
While the form has changed, retention and storage requirements remain unchanged. Forms may be retained on paper, microform, or electronically. Employer’s must retain each employee’s completed form for as long as the employee remains on the employer’s payroll. Once the employee no longer works for the employer, the employer should retain the forms for either three-years after the date of hire, or one-year after the termination date, whichever is later.
For additional information on the new Form I-9 and its storage and retention guidelines, please contact us at www.newfocushr.com.
Written by: Kristen Deutsch, M.B.A., CCP