What is E-Verify?
E-Verify is an Internet-based system that compares information from an employee’s Employment and Eligibility Verification Form I-9, to data from U.S. Department of Homeland Security and the Social Security Administration records to confirm employment eligibility.
Who uses E-Verify?
Employers, large and small, across the U.S. use E-Verify to check the employment eligibility of their employees. While participation is voluntary for most businesses, some companies may be required by law or federal regulation to use the system. Most employers in Arizona and Mississippi are required to use E-Verify and it is also mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.
What will I need to use E-Verify?
E-Verify is an Internet-based system, so you will need a computer with Internet access. It also requires the use of a Web browser. It has been tested and verified to work with Microsoft Internet Explorer 5.5 or higher, Mozilla Firefox 1.0 or higher and Netscape 4.79 or higher (with the exception of Netscape 7.0). You will also need a printer to print various forms, notices and publications.
When will I use E-Verify?
Employers should utilize the E-Verify system no later than three business days after the employee begins work for pay. The system guides the employer through a series of questions, which follow the Form I-9. If E-Verify cannot initially match the information, the employer will be prompted to review and correct the information necessary. Otherwise, E-Verify will display an initial response within three to five seconds.
How do I enroll my company in E-Verify?
Before you start to use E-Verify you must enroll your company or organization in the program. You’ll enroll your company just once and after you do, you can register yourself and others to use the system.
Before you enroll, you must decide the following:
- Who will sign the E-Verify Memorandum of Understanding (MOU) on behalf of your company?
- Which hiring sites will participate in E-Verify?
- Which company location(s) will access E-Verify?
- Who in your company will have access to E-Verify?
- Who in your company should be a program administrator?
To enroll, you will need to know the following:
- Company Name
- The physical address of the location from which your company will access E-Verify (including county).
- Company mailing address.
- Employer identification number, aka Federal Tax ID Number.
- Total number of employees for all of your company’s hiring sites that will participate in E-Verify.
- The first three digits of your company’s primary North American Industry Classification System (NAICS) code.
- The number of hiring sites that will participate in E-Verify in each state.
- Contact information for your company’s E-Verify in each state.
- Contact information for your company’s E-Verify Memorandum of Understanding (MOU) signatory (name, phone number, fax number, and e-mail address).
Why use E-Verify?
E-Verify is the only service that verifies employees’ data against millions of government records and provides results within seconds, ensuring that employees are legal U.S. workers. There is no other program that provides the same peace of mind in such little time.
Employment eligibility verification is good business and it is the LAW.
This information has been retrieved from the U.S. Citizenship and Immigration Service (USCIS) website at www.uscia.gov/e-verify. For additional information, please visit the USCIS website or contact New Focus HR, LLC.
Written By: Kristen Shingleton, M.B.A., CCP
President, New Focus HR LLC